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event checklist
Be sure to see How to Schedule a NewHaven.io Meetup, too.
Note: This is totally draft, and basically place-holder. Feel free to add/remove/reorganize stuff.
Each meetup should have one NHv.io organizer who shepherds the meetup: gets pizza, coordinates the room, etc. A single person who takes point, and is responsible for making sure the meeting goes well.
Double-check with any presenters: make sure they're still on board, & ready for the crowd. Check the list of RSVPs, so the speakers know about how many to look for
Double-check RSVP count: people often RSVP at the last minute, so you might get a surge. NHv.io events usually get about 100% turnout: if the RSVP count says 50, expect about 50.
Call ahead for pizza: estimate 3-4 people per 18" pie.
Make sure you have the projector & PA available, if it's a large group.
Check w/ the host, that they're expecting you
Put in an order for pizza
Pack up the name tags & markers
Pick up beer/soda
Hang up signs (lobby, etc)
Put out name tags & markers
Welcome the people. It's always nice to thank them for coming.
Remember to thank the sponsor & the host: say who they are, maybe give a short blurb on what they do. Are they hiring?
Point out where the food & drink are.
Take photos, & tweet them! Couple them with a quote, if someone's giving a talk. Give some context on the event.