Merge roles_expectations to main (#9)

culture.qmd

@@ -27,6 +27,85 @@ As a postdoctoral researcher, you wear many hats in addition to those of more ju
 
 ## Graduate students
 
+#### Ph.D. Students
+
+As a Ph.D. student, you're expected to ... 
+- Strive to be independent and creative.
+- Be willing to learn new things and be open-minded to new ideas.
+- Actively engage in lab, department, and program activities.
+- Attend all required meetings specific to your project, one-on-one and group meetings. All others will be optional. We encourage you to join optional meetings so you have a general understanding of the other projects.
+- Interact professionally with all your peers and everyone on the floor. 
+- Establish clear deadlines/ academic plans, e.g., comprehensive exam, defense. If the plan is to graduate within 5 years, the comprehensive exam should be completed by the end of your third year. 
+- Mentor junior students by giving primers, helping them troubleshoot anything related to their projects, helping them contact the correct individuals when you can't help them, and answering their questions.
+- Have a clear understanding of concepts related to your research project.
+- Keep up with the literature and have a sound reading system.
+- Set aside 3-4 hours productive slots on days without classes for (i) writing code, (ii) writing papers, and (iii) generate results. 
+- Have good time management skills. Ensure you have an efficient work-life balance to maintain physical and mental health.
+- Writing clean and well-documented code.
+- Do code review or request review(s) from other lab members at a proper frequency e.g., once a month.
+- Keep applying for internal/external funding opportunities (good practice for scientific writing).
+- Contribute to grant proposal writing with the PI such as proposing new ideas and generating preliminary results. 
+- [Side projects] Learn more about other projects in the lab and make meaningful contributions to them.
+
+
+*Communication Roles*
+- Communicate well with the PI(s) on research, academic progress, and other professional development goals.
+- Maintain a good frequency of one-on-one meetings, especially if you work with multiple PIs. Do your best to keep both PIs on the same page.
+- Have good/proper interpersonal communications with everyone.
+- Come prepared for all the meetings by noting what questions you have, your future steps, or the results you want to present.
+
+*Science communication Roles*
+- Formal/semi-formal scientific writing, e.g., abstracts, manuscripts, blog posts
+- Give oral presentations in different settings, e.g., group meetings, posters, talks, research updates, and journal club meetings.
+- Keep well-organized meeting notes.
+- Check emails and Outlook lab calendar daily.
+- Look out for opportunities that Janani often posts in the lab Slack, the DBMI Slack, or email. Opportunities to look out for are but are not limited to funding, poster events, presentation, conferences, seminars, and courses. 
+
+*Semester planning* 
+- Set goals for professional and personal development. Below is a general list of what semester planning entails. 
+  1. Academic planning: required/elective courses  
+  2. Take on leadership roles through mentoring or presenting.
+  3. Attending seminars and conferences
+  4. Volunteering
+  5. Set recurring meetings with the PI(s) and attending project meetings.
+
+#### Master's Students
+
+- Strive to be independent and creative.
+- Be willing to learn new things and be open-minded to new ideas.
+- Engage in lab activities.
+- Attend all required meetings specific to your project, one-on-one and group meetings. All others will be optional. We encourage you to join optional meetings so you have a general understanding of the other projects.
+- Interact professionally with all your peers and everyone on the floor. 
+- Establish clear deadlines/academic plans. Some tasks with deadlines are but are not limited to thesis, internship presentations/reports, poster abstracts, and primer presentations. 
+- Be a team player by helping to mentor junior students by giving primers, helping them troubleshoot anything related to their projects, helping them contact the correct individuals when you can't help them, and answering their questions.
+- Commit your work often to Github.
+- Work often on developing your computational skills and learning how to apply biological concepts to computational problems.
+- Writing clean and well-documented code.
+- Have a clear understanding of concepts related to your research project.
+- Have good time management skills. Ensure you have an efficient work-life balance to maintain physical and mental health.
+- Your work must be reproducible, so abide by rules to ensure reproducibility. The following link will take you to the [Ten Simple Rules for Reproducible Computational Research](https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.1003285). This short paper will give you an insight into some rules you can follow to help maintain reproducibility when doing computational research.
+
+*Communication Roles*
+- Communicate well with the PI(s) on research, academic progress, and other professional development goals.
+- Maintain a good frequency of one-on-one meetings, especially if you work with multiple PIs. Do your best to keep both PIs on the same page.
+- Setting recurring meetings with the PI(s) and attending project meetings.
+- Come prepared for all the meetings by noting what questions you have, your future steps, or the results you want to present.
+
+*Scientific Communication Roles*
+- Practice your scientific writing, including but not limited to writing abstracts and sections of manuscripts.
+- Give oral presentations in different settings. These presentations can occur in group meetings, posters, talks, research updates, and journal club meetings.
+- Keep well-organized meeting notes.
+- Check emails and Outlook lab calendar daily.
+- Look out for opportunities that Janani often posts in the lab Slack, the DBMI Slack, or email. Opportunities to look out for are but are not limited to funding, poster events, presentation, seminars, conferences, and courses. 
+
+*Semester planning* 
+- Set goals for professional and personal development. Below is a general list of what to include in your semester planning. 
+  1. Academic planning; deciding what required/elective courses to take each semester.
+  2. Taking on leadership roles through mentoring or presenting opportunities.
+  3. Attending seminars and conferences.
+  4. Read a journal article related to your project or any other of the lab's projects at least once a week.
+
+
 
 ## Research associates (research professionals/PRAs)
 - Lead individual projects and support other lab members' projects collaboratively, and contribute to new ideas and research directions.
@@ -69,11 +148,28 @@ Diversity, accessibility
 - Communication within the group \| [Slack](https://jravilab.slack.com "JRaviLab Slack Workspace") \| In-person/Zoom co-work
 
 ### Remote work & working hours
+At a very broad level, the more time you put into your work, the more you’ll get accomplished. However, this is also an obvious oversimplification. Some people prefer a typical 9-5, others thrive with a 10 hour/4 day workweek, and others still find their productivity falls off after 6 hours of work. Adding to this, our work can often be asynchronous, and working remotely can be integrated into a routine as well.
+
+Generally speaking, if you are meeting milestones, participating in project and group discussions, and comfortable with your work-life balance in our lab, the details of your work schedule are flexible. For a diverse group, a schedule that accommodates everyone necessarily requires compromise. Your exact schedule will come down to your role in the lab, your preferences, and the group’s availability. There are some basic rules and tenants to be aware of.
+
+### Hours
+
+For full time members (e.g., PRAs, postdocs, grads), expect to put in 30-40 hours of work per week on average. 
+
+For part time members (e.g., undergraduates during the semester, interns, and other volunteers), you might be in the range of 10-30 hours a week typically.
+
+These ranges are estimates, and they will vary between people and over time. We never want to find ourselves in crunch, but deadlines sometimes do pile up and some weeks may require more hours. At the same time, some weeks will be lighter, breaks are encouraged, and working to the clock or overtime should not be glorified either.
+
+[Presenteeism](https://pubmed.ncbi.nlm.nih.gov/15559575/) isn’t a healthy mindset, and health and productivity ranks ahead (in that order!) of simply being present. 
+
 - [Working remotely](https://github.com/JRaviLab/group/blob/master/docs/howto_work_remotely.md) \| [CU Remote Work Agreement](https://app.smartsheet.com/b/form/d1dae0d3ba83403f8d5525213f8968d6 "CU Anschutz Remote Work Agreement")
 
+
 ### Leave policy
 
-*Links and details to follow.*
+-   For staff: The University of Colorado's [leave policies are available here](https://www.cu.edu/employee-services/leave-policies).
+-   For graduate students: Details may vary per your specific graduate program's handbook, but [the Graduate School offers basic guidelines here](https://www.ucdenver.edu/docs/librariesprovider138/denver-anschutz-graduate-school/resources/gs-student-leavevacpolicy.pdf?sfvrsn=661c22b9_2). 
+-   Because our group is tightly collaborative, please plan non-sick leave ahead of time to best fit all schedules when possible.
 
 ## Publication, Authorship & Research Misconduct
 ### Publishing

onboarding.qmd

@@ -16,6 +16,64 @@ We value believe in investing in and nurturing scientists as much as the science
 
 *Links and details to follow.*
 
+
+# Role-Specific Expectations
+
+## Undergraduates
+
+Welcome to the JRaviLab — we’re excited to have you!
+This may be your first research experience, and we understand that the onboarding process can feel overwhelming.
+Know that everyone is here to support and guide you as you navigate your research journey.
+Chances are, conducting independent research will be much different from your previous academic experiences,
+so we have compiled a list of pointers to help you understand your roles and expectations as an undergraduate researcher.
+
+<details>
+<summary>Roles and expectations for undergrads</summary>
+
+-   **Be present.** Attend meetings and bring forth your best effort.
+-   **Ask for help.** We encourage you to be proactive; ask questions and provide any updates or ideas to our Slack channels.
+-   **Strive for growth.** It will be challenging, but we want you to keep trying and to persist – learning is the main goal, and being receptive and open to constructive feedback is a great way to improve.
+-   **Give yourself grace.** You’ve earned a spot in our community, and you belong here. Failure is inevitable with the work we’re doing; your work doesn’t define you or your abilities. We’re all here for you!
+-   **Stay organized.** Keeping track of your priorities, tasks, and responsibilities will allow you to monitor your progress and make it easier for others to help you. Time management is essential for pacing yourself to achieve your goals.
+-   **Collaborate.** We encourage you to present your work and discuss with others frequently. Learn about the projects your labmates are working on, communicate any troubles or issues before they boil (work-related and not), and keep a positive mental attitude!
+-   **Own your research.** This is *your* research process, so be sure that you’re putting forth your best work and that you continue to practice scientific reading and writing.
+-   **Take advantage of resources.** There are many avenues for learning in research. Here are a few to get you started:
+    + [JRaviLab: How to X](https://jravilab.github.io/lab_docs/howto.html)
+    + Slack channels
+    + [Stack Overflow](https://stackoverflow.com/)
+    + [NIH NCBI](https://www.ncbi.nlm.nih.gov/pmc/)
+    + Google, [Google Scholar](https://scholar.google.com/)
+    + [ChatGPT](https://chat.openai.com/auth/login)
+</details>
+
+## Research associates (PRAs)
+-   
+-   
+-   
+
+
+## Graduate students
+-   
+-   
+-   
+
+
+## Postdoctoral fellows (Postdocs)
+
+As a postdoctoral researcher, you wear many hats in addition to those of more junior scientists in the lab.
+
+-   A postdoctoral position is a training opportunity -- you are here to learn new skills and expand your scientific boundaries. You are not expected to know everything, but you should be comfortable (and preferably excited!) throwing yourself into new problems and solving them.
+-   You are also here to help others learn. Postdocs have considerable experience in many aspects typically involving academia, research, and more. That experience can be very helpful for scientists who are earlier in their own careers. Contribute generously where you can, and make yourself available for ohers in the group. A rising tide lifts all boats.
+-   You may work on a number of existing projects across the lab, either leading them or helping each team navigate research obstacles. Postdocs have already had experience troubleshooting their way through their work in the past, and are expected to be able to leverage that experience by operating more independently. Some projects you work on might be new and higher risk, and some might be stalled and in need of a fresh perspective.
+-   In addition, postdocs are strongly encouraged to pursue their own independent research interests along paths related to the work we do. For projects that succeed, they should have "future directions" that a postdoc can take forward into their own, independent careers in the future.
+-   Grant writing is a crucial aspect of a postdoc's job. It both funds your position and your research where possible, and most critically, gives you practice and experience seeking and applying for funding opportunities needed for launching into independent faculty positions.
+-   Communicating science is extremely important, be it through manuscripts, conference presentations, or workshops. Expect to keep busy presenting the work you do to others, and use the experience to get your name out there and network!
+-   Finding your next step is the ultimate goal of your position. For all the roles you have, they should help focus your skillset, your CV, and open future opportunties for you to move onwards and upwards towards where you want to end up in life.  
+
+## Principal Investigator (PI)
+
+
+
 # Lab Proceedings
 
 -   [Working remotely](https://github.com/JRaviLab/group/blob/master/docs/howto_work_remotely.md) \| [CU Remote Work Agreement](https://app.smartsheet.com/b/form/f5c5dd3f01dc4eefb3711a4fce6955fe "CU Anschutz Remote Work Agreement")