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2016 07 14: Minutes from the Meeting of the Operations Committee

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Herman van Rink edited this page Jul 21, 2016 · 1 revision

Meeting of the Operations Committee

Date and Location

July 14, 2016, at 19:00 UTC online via hangout.

Opening

The special meeting of the Aegir Cooperative Board was called to order at 19:00 (UTC) on 2016-07-14 by TBD.

Present

  • Herman van Rink
  • Christopher Gervais
  • Jon Pugh
  • Colan Schwartz

Quorum Validation:

N/A

Determination of Chairperson(s)

It was agreed that TBD preside over the meeting.

Old Business [5m]

Tasks from last meeting

Stalled tasks

New Business

Tasks for next meeting:

  • TBD

0. past weekend

Discussed how the NYC weekend went.

1. Formalities [20m]

What paperwork is left TODO?

2. ?

Business plan? go to work? ;)

Get a coop server up

Should be on a few podcasts?

http://bit.do/aegir-support http://bit.do/aegir-support-enterprise

==== Needs more cleanup below ....

Ongoing Business

1. Meeting w/ Coop advisors [10m]

  • Application forms submitted on Friday, May 27. We have 7 founding members.
  • Next meeting w/ advisors Tuesday, June 14
  • Reviewed/drafted bylaw 2 and Member's Agreement. Christopher to revise, and circulate for comment.
  • Invoice received from advisors.

Bank account can be in Canada, Coop bank https://www.desjardins.com/ca/ Signatories need to be present to open account? Nominations: President - Christopher Vice president - helmo? Secretary - Christopher Tresurer - helmo?

Tasks can be delegated to non board members.
Other members welcome...

5.5c6 "A ballot paper is given to each member," - we're looking at a way to formulate an alternate way.
We strive to consensus.

Recurring Business

1. Event participation [5m]

The following upcoming events are targeted by the co-op team for participation. They are listed in chronological order.

1.2. AegirSummit (at NYCCamp) -- Sun. Jul. 10/16

Success!

1.3. Drupal GovCon -- July 20-22

1.4. Civi Users Summit Washington, DC Sept. 21-24, 2016

  • Session proposals now open.

1.5. DrupalCon Dublin -- Sept. 26-30, 2016

  • helmo to keep an eye on it.
  • Session submitted, pending acceptance.

2. Marketing materials [10m]

2.2. Sites

New server will be up soon, with entirety of infra in code.

coop:

  • aegir.coop (replaces coop.aegirproject.org):
    • Add more info to index page, w/ links to aegir.support
    • We should consider setting up email addresses for each of us, as well as a generic info@
  • aegir.support:
    • This is the link on our t-shirts, and should consistently be used in marketing materials.
    • Install civi/drupal for signups, etc. on new server (once it's ready)
    • currently redirects to aegir.coop
  • aegirhostingsystem.com:
    • deploy from backup (?) on new server (once it's ready)
  • ask.aegir.support:
    • investigate current state of site
  • help.aegir.support/rt:
    • Schedule RT review
    • Write up procedures for new clients, etc.
  • LinkedIn org: https://www.linkedin.com/company/10785470?trk=prof-exp-company-name
  • Drupal.org org: https://www.drupal.org/aegir-cooperative
  • http://ægir.eu/ == xn--gir-xla.eu

project:

  • aegirproject.org:
    • redirect to aegirhostingsystem.com? vice-versa?
  • docs.aegirproject.org:
    • Add Aegir branding (copy from coop docs)
    • Add links to api site, aegirproject.org, etc.
  • api.aegirproject.org:
    • migrate to new server (once it's ready)
    • add menu/links back to docs, aegirproject.org, etc.
  • hefring.mig5.net ?

3. Association memberships [5m]

The Aegir co-op, as both a cooperative and developers and maintainers of Free Software, should join relevant associations.

  • Some relevant co-op assocs.
  • Drupal Association
  • FSF (?)
  • ...

4. Review draft of Git/GPG/GnuMake decision process [10m]

http://coop.aegirproject.org/procedures/signing/

Special Projects

1. Founding of the Aegir Cooperative

Work remains to establish the coop. This includes:

  • Submit forms to register our cooperative status with the Québec Government DONE
    • Requires:
      • Agreement on the form particulars [done]
      • Signatures from founding members [done]
  • Finalize Coop by-laws, req'd following acceptance of coop forms
    • Requires:
      • Further linking into Law on Cooperatives, for easy reference.
      • Further cleanup, editing and re-writing [in progress]
      • Individual review by Provisional Board members
      • Review by Coop consultant [in progress] DONE
  • Agree on business model:
    • Requires:
      • Review of financial model with coop members [done]
  • Write business plan:
    • Requires:
      • Agreement on business model [done]
      • Write-up of explanatory text [done]
  • Finish building marketing site
    • Requires:
      • Some design work [WIP - theme conversion]
      • Fleshing out text for [done]
  • Register 'aegir.coop' domain [done]
    • Blocked by:
      • Need to provide Gov't coop approval for registration to proceed; may be able to reserve. Turns out draft form was sufficient
  • Finish and approve public policies
    • Requires:
      • Review and adoption by board
    • These include:
      • Privacy Policy
      • Scope/terms of Service
      • Acceptable Use Policy
  • Organize and hold initial General Assembly to formally adopt by-laws, elect officers, etc.
    • Blocked by:
      • Need Gov't coop approval
      • Draft by-laws should be pre-approved by members
    • Requires:
      • Time (July 11, 2016)
      • Place (UN Building, NYC -- Aegir Summit)
      • Agenda to be established and communicated to members in writing.
  • Start a bank account
  • Join the Drupal Association, etc.
  • ...

Icebox

Tasks that have been stalled for a long time with no progress should be moved here to de-clutter the lists above.

Closing

Next Meeting Date and Time

It was agreed to have the board meetings on Thursdays at 20:00 (UTC). Currently the location is online at [https://plus.google.com/hangouts/_/ergonlogic.com/aegir-co-op] (https://plus.google.com/hangouts/_/ergonlogic.com/aegir-co-op).

Thus, the next board meeting is scheduled for Thursdays, [date], at 20:00 (UTC).

Adjournment

At 21:00, [name] made a motion to adjourn the meeting, [name] seconded it.

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