-
Notifications
You must be signed in to change notification settings - Fork 0
/
Copy pathfull_text_sc2.txt
5141 lines (3532 loc) · 188 KB
/
full_text_sc2.txt
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
432
433
434
435
436
437
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
651
652
653
654
655
656
657
658
659
660
661
662
663
664
665
666
667
668
669
670
671
672
673
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
692
693
694
695
696
697
698
699
700
701
702
703
704
705
706
707
708
709
710
711
712
713
714
715
716
717
718
719
720
721
722
723
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
743
744
745
746
747
748
749
750
751
752
753
754
755
756
757
758
759
760
761
762
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781
782
783
784
785
786
787
788
789
790
791
792
793
794
795
796
797
798
799
800
801
802
803
804
805
806
807
808
809
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832
833
834
835
836
837
838
839
840
841
842
843
844
845
846
847
848
849
850
851
852
853
854
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
873
874
875
876
877
878
879
880
881
882
883
884
885
886
887
888
889
890
891
892
893
894
895
896
897
898
899
900
901
902
903
904
905
906
907
908
909
910
911
912
913
914
915
916
917
918
919
920
921
922
923
924
925
926
927
928
929
930
931
932
933
934
935
936
937
938
939
940
941
942
943
944
945
946
947
948
949
950
951
952
953
954
955
956
957
958
959
960
961
962
963
964
965
966
967
968
969
970
971
972
973
974
975
976
977
978
979
980
981
982
983
984
985
986
987
988
989
990
991
992
993
994
995
996
997
998
999
1000
SUPPLEMENTAL
COMMUNICATIONS AND
REPORTS 2
BERKELEY CITY COUNCIL
REGULAR MEETING |
DATE OF MEETING: TUESDAY, JULY 11, 2023
TIME: 6:00 P.M.
The agenda packet for this meeting was distributed/posted on June 29, 2023. Communications in this
supplement were received after 5pm on July 5, 2023. This communication packet was distributed/posted on
July 10, 2023.
Consent Calendar
Each item in this supplement follows the corresponding item on the ay Council Agenda
for this date.
Item #29: Resolution Opposing Tokyo Electric Power Company and the
Government of Japan’s Planned Discharge of Wastewater from Fukushima
Daiichi Nuclear Power Plant into the Pacific Ocean
131. Seaver Wang, on behalf of The Breakthrough Institute
132. Diane Bohn
133. Miya Sommers
Action Calendar — New Business
Item #31: Staff Shortages: City Services Constrained by Staff Retention | Challenges
and Delayed Hiring ©
134. Supplemental material, submitted by the City Auditor
Item #32: Referral Response: Affordable Housing Preference Policy for Rental
Housing Created Through the Below Market Rate and Housing Trust Fund Programs
135. Carole Marasovic
Item #33: Adoption — Civic Center Phase II — Design Concept
136. Chase Hommeyer
137. Michael Weber
138. Miranda Ewell
139. Ruth Morgan
----
140. Summer Brenner
141. Drew Goetting, on behalf of Restoration Design Group
142. Ann Harlow
143. Stefen
144. Sylvia Soriano
145. Mary Price
146. Irene Rice’
147. Fredrica Drotos
148. Dick and Mariko Eastman
149. Carolyn Shoulders
150. Tom Miller
151. Sheila Himmel
152. Bernard Marszalek
153. Sally Nelson
154. Stephen Most
155. Margot Cunningham
156. Jennifer Ware
157. Kathleen Giustino
158. Toni Mester
159. Nancy Schimmel
160. Charles Enchill .
Item #34: Dedicated Public Comment Time for City of Berkeley Unions
161. Supplemental material, submitted by Councilmember Humbert
Action Calendar
Item #35: De-Prioritizing the enforcement of laws imposing criminal penalties for
Entheogenic/Psychedelic plants and fungi for personal use
162. Camille MacDonald
163. Fran Haselsteiner
164. Clifton Ross
165. Karen Armstead
----
Staff Shortages: City Services
Constrained by Staff Retention
Challenges and Delayed Hiring
it i ithe
. EE TRE IEE ERIE
ow RS oc Bi RS yaa
BO er eR ET
UR ep a rc ET =
(tao chiepteieeeeeeeetet cones ee ss :
; =e Bar 3 Sea
alu BERKELEY CITY AUDITOR
W
rTi
A
A
rTi
»
—<
----
nternal_
Within 120 days of the referral date, either (1) the committee Chair may accept the Primary
Author’s request, either in writing, or in person at a meeting of the committee, that the item
remain in committee until a date certain (more than one extension may be requested by
the Primary Author); or (2) the committee may vote to send the item to the Agenda & Rules
Committee to be placed on a Council Agenda with a Committee recommendation
consisting of one of the four options listed below. The Committee Chair shall report any
extension granted outside of a meeting to the Committee by email or verbally at the next
Committee meeting.
1. Positive Recommendation (recommending Council pass the item as proposed),
2. Qualified Positive Recommendation (recommending Council pass the item with
some changes),
3. Qualified Negative Recommendation (recommending Council reject the item unless
certain changes are made) or
4. Negative Recommendation (recommending the item not be approved).
The Policy Committee’s recommendation will be included in a separate section of the
report template for that purpose.
A Policy Committee may not refer an item under its consideration to a city board or
commission.
The Primary Author of an item referred to a Policy Committee is responsible for revisions
and resubmission of the item back to the full Council. Items originating from the City
Manager are revised and submitted by the appropriate city staff. Items from Commissions
are revised and resubmitted by the members of the Policy Committee. Items and
recommendations originating from the Policy Committee are submitted to the City Clerk by
the members of the committee.
If a Policy Committee does not take final action by the 120-day deadline, the item is
returned to the Agenda & Rules Committee and appears on the next available Council
agenda. The Agenda & Rules Committee may leave the item on the agenda under
consideration or place it on the next Council agenda. Items appearing on a City Council
agenda due to lack of action by a Policy Committee may not be referred to a Policy
Committee and must remain on the full Council agenda for consideration.
Policy Committees may add discussion topics that are within their purview to their agenda
with the concurrence of a majority of the Committee. These items are not subject to the
120-day deadline for action.
Once the item is voted out of a Policy Committee, the final item will be resubmitted to the
agenda process by the Primary Author, and it will return to the Agenda & Rules Committee
22
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
nternal |< ( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
on the next available agenda. The Agenda & Rules Committee may leave the item on the
agenda under consideration or place it on the following Council agenda. Only items that
receive a Positive Recommendation can be placed on the Consent Calendar.
The Primary Author may request expedited committee review for items referred to a
committee. Criteria for expedited review is generally to meet a deadline for action (e.g.
grant deadline, specific event date, etc.). If the committee agrees to the request, the
deadline for final committee action is 45 days from the date the committee approves
expedited review.
5. Number and Make-up of Committees
Six committees are authorized, each comprised of three Councilmembers, with a fourth
Councilmember appointed as an alternate. Each Councilmember and the Mayor will serve
on two committees. The Mayor shall be a member of the Agenda and Rules Committee.
The committees are as follows:
. Agenda and Rules Committee
. Budget and Finance Committee
. Facilities, Infrastructure, Transportation, Environment, and Sustainability
. Health, Life Enrichment, Equity, and Community
. Land Use, Housing, and Economic Development
. Public Safety
oak wWND =
The Agenda & Rules Committee shall establish the Policy Committee topic groupings, and
may adjust said groupings periodically thereafter in order to evenly distribute expected
workloads of various committees.
All standing Policy Committees of the City Council are considered “legislative bodies”
under the Brown Act and must conduct all business in accordance with the Brown Act.
6. Role of City Staff at Committee Meetings
Committees will be staffed by appropriate City Departments and personnel. As part of the
committee process, staff will undertake a high-level, preliminary analysis of potential legal
issues, costs, timelines, and staffing demands associated with the item. Staff analysis at
the Policy Committee level is limited to the points above as the recommendation, program,
or project has not yet been approved to proceed by the full Council.
23
----
( Formatted: Font: 8.5 pt, Font color: Blue
IV. CONDUCTOF MEETING =
( Formatted: Centered
IV. CONDUCT OF MEETING
A. Comments from the Public
Public comment will be taken in the following order:
e An initial ten-minute period of public comment on non-agenda items, after the
commencement of the meeting and immediately after Ceremonial Matters and
City Manager Comments.
e_ Atthe first regular meeting of the month, Aa period of public comment reserved
for officially designated representatives of City of Berkeley employee unions,
with five minutes allocated per union if representatives of three or fewer unions
wish to speak and up to three minutes per union if representatives of four or
more unions wish to speak.
e_ Atthe first reqular meeting of the month, a period of public comment reserved
for officially designated representatives of high-school, college, community
college, and/or graduate students, with five minutes allocated per student body
if representatives of three or fewer student bodies wish to speak and up to
three minutes if representatives of four or more student bodies wish to speak.
e Public comment on the Consent and Information Calendars.
e Public comment on the Action Calendar at the onset of the Action calendar
with the exception of appeals, public hearings, and quasi-judicial matters
requiring public comment for due process purposes.
e Public comment on action items by those who did not speak in the earlier
Action Calendar public comment period, any appeals, public hearings, and/or
other quasi-judicial matters requiring extended public comment for due
process purposes as they are taken up under procedures set forth in the
sections governing each below.
e Public comment on non-agenda items from any speakers who did not speak
during the first round of non-agenda public comment at the beginning of the
meeting.
Except in the case of public comment by employee unions or student representatives,
sSpeakers are permitted to yield their time to one other speaker, however no one
speaker shall have more than four minutes. A speaker wishing to yield their time
shall identify themselves, shall be recognized by the chair, and announce publicly
their intention to yield their time. Disabled persons shall have priority seating in the
front row of the public seating area.
With respect to public comment by employee unions and student representatives,
each union’s or student body’s allocated time may be shared between more than one
representative, and representatives -and other members of unions, students, and
student representatives may speak during other public comment periods in the same
manner as members of the public.
24
----
nternal [+
IV. CONDUCT OF MEETING
A member of the public may only speak once at public comment on any single item,
unless called upon by the Mayor or a Councilmember to answer a specific inquiry, or
unless the individual is speaking with respect to a public hearing, a quasi-judicial
matter, and/or any other item requiring extended public comment as a matter of due
process.
1.
Public Comment on Consent Calendar and Information Items.
The Council will first determine whether to move items on the agenda for “Action”
or “Information” to the “Consent Calendar,” or move “Consent Calendar” items to
“Action.” Items that remain on the “Consent Calendar” are voted on in one motion
as a group. “Information” items are not discussed or acted upon at the Council
meeting unless they are moved to “Action” or “Consent.”
The Council will then take public comment on any items that are either on the
amended Consent Calendar or the Information Calendar. A speaker may only
speak once during the period for public comment on Consent Calendar and
Information items. No additional items can be moved onto the Consent Calendar
once public comment has commenced.
At any time during, or immediately after, public comment on Information and
Consent items, the Mayor or any Councilmember may move any Information or
Consent item to “Action.” Following this, the Council will vote on the items
remaining on the Consent Calendar in one motion.
For items moved to the Action Calendar from the Consent Calendar or Information
Calendar, persons who spoke on the item during the Consent Calendar public
comment period may speak again at the time the matter is taken up during the
Action Calendar.
. Public Comment on Action Items.
After the initial ten minutes of public comment on non-agenda items, ar
ublic_ comment by employee unions and_student representatives, publi
comment on consent and information items, and adoption of the Consent
Calendar, the public may comment on each remaining item listed on the agenda
for action. Public comment will occur for each Action item—excluding public
hearings, appeals, and/or quasi-judicial matters—in separate but consecutive
public comment periods before the Action Calendar is discussed by Council and
staff and as the item is taken up. The Presiding Officer will open and close the
public comment period for each Action Item, and each period will occur based on
the order of the items on the agenda, or based on the discretion of the Presiding
Officer.
During the public comment period for each Action Item, the Presiding Officer will
request that persons wishing to speak, line up at the podium to be recognized and
to determine the number of persons interested in speaking at that time.
If ten or fewer persons are interested in speaking on an individual Action Item,
each speaker may speak for two minutes. If there are more than ten persons
interested in speaking on an item, the Presiding Officer may limit the public
25
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
nternal_
IV. CONDUCT OF MEETING
<
comment for all speakers on the item to one minute per speaker. Speakers are
permitted to yield their time to one other speaker, however no one speaker shall
have more than four minutes.
This procedure also applies to public hearings except those types of public
hearings specifically provided for in this section, below.
. Appeals Appearing on Action Calendar.
With the exception of appeals from decisions of the Zoning Adjustments Board
and Landmarks Preservation Commission, appeals from decisions of City
commissions appear on the “Action” section of the Council Agenda. Council
determines whether to affirm the action of the commission, set a public hearing,
or remand the matter to the commission. Appeals of proposed special
assessment liens shall also appear on the “Action” section of the Council Agenda.
Appeals from decisions of the Zoning Adjustments Board and Landmarks
Preservation Commission are automatically set for public hearing and appear on
the “Public Hearings” section of the Council Agenda.
Time shall be provided for public comment for persons representing both sides of
the action/appeal and each side will be allocated seven minutes to present their
comments on the appeal. Where the appellant is not the applicant, the appellants
of a single appeal collectively shall have seven minutes to comment and the
applicant shall have seven minutes to comment. If there are multiple appeals
filed, each appellant or group of appellants shall have seven minutes to comment.
Where the appellant is the applicant, the applicant/appellant shall have seven
minutes to comment and the persons supporting the action of the board or
commission on appeal shall have seven minutes to comment. In the case of an
appeal of proposed special assessment lien, the appellant shall have seven
minutes to comment.
After the conclusion of the seven-minute comment periods, members of the public
may comment on the appeal. Comments from members of the public regarding
appeals shall be limited to one minute per speaker. Any person that addressed
the Council during one of the seven-minute periods may not speak again during
the public comment period on the appeal. Speakers may yield their time to one
other speaker, however, no speaker shall have more than two minutes. Each side
shall be informed of this public comment procedure at the time the Clerk notifies
the parties of the date the appeal will appear on the Council agenda.
26
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
nternal |< ( Formatted: Font: 8.5 pt, Font color: Blue
IV. CONDUCT OF MEETING
( Formatted: Centered
4. Public Comment on Non-Agenda Matters.
Immediately following Ceremonial Matters and the City Manager Comments and
prior to reserved public comment by employee unions and_ student
representiatves, the - Consent Calendarpersons will be selected by lottery t
address matters not on the Council agenda. If five or fewer persons submit
speaker cards for the lottery, each person selected will be allotted two minutes
each. If more than five persons submit speaker cards for the lottery, up to ten
persons will be selected to address matters not on the Council agenda and each
person selected will be allotted one minute each. Persons wishing to address the
Council on matters not on the Council agenda during the initial ten-minute period
for such comment, must submit a speaker card to the City Clerk in person at the
meeting location and prior to commencement of that meeting.
The remainder of the speakers wishing to address the Council on non-agenda
items will be heard at the end of the agenda. Speaker cards are not required for
this second round of public comment on non-agenda matters.
Persons submitting speaker cards are not required to list their actual name,
however they must list some identifying information or alternate name in order to
be called to speak.
For the second round of public comment on non-agenda matters, the Presiding
Officer retains the authority to limit the number of speakers by subject. The
Presiding Officer will generally request that persons wishing to speak, line up at
the podium to be recognized to determine the number of persons interested in
speaking at that time. Each speaker will be entitled to speak for two minutes each
unless the Presiding Officer determines that one-minute is appropriate given the
number of speakers.
Pursuant to this document, no Council meeting shall continue past 11:00 p.m.
unless a two-thirds majority of the Council votes to extend the meeting to discuss
specified items. If any agendized business remains unfinished at 11:00 p.m. or
the expiration of any extension after 11:00 p.m., it will be referred to the Agenda
& Rules Committee for scheduling pursuant to Chapter II, Section F. In that event,
the meeting shall be automatically extended for up to fifteen (15) minutes for public
comment on non-agenda items.
5. Ralph M. Brown Act Pertaining to Public Comments.
The Brown Act prohibits the Council from discussing or taking action on an issue
raised during Public Comment, unless it is specifically listed on the agenda.
However, the Council may refer a matter to the City Manager.
Consent Calendar
There shall be a Consent Calendar on all regular meeting agendas on which shall be
included those matters which the Mayor, Councilmembers, boards, commissions,
City Auditor and City Manager deem to be of such nature that no debate or inquiry
will be necessary at the Council meetings. Ordinances for second reading may be
included in the Consent Calendar.
27
----
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
<
It is the policy of the Council that the Mayor or Councilmembers wishing to ask
questions concerning Consent Calendar items should ask questions of the contact
person identified prior to the Council meeting so that the need for discussion of
consent calendar items can be minimized.
Consent Calendar items may be moved to the Action Calendar by the Council. Action
items may be reordered at the discretion of the Chair with the consent of Council.
Information Reports Called Up for Discussion
Reports for Information designated for discussion at the request of the Mayor or any
Councilmember shall be added to the appropriate section of the Action Calendar and
may be acted upon at that meeting or carried over as pending business until
discussed or withdrawn. The agenda will indicate that at the request of Mayor or any
Councilmember a Report for Information may be acted upon by the Council.
Written Communications
Written communications from the public will not appear on the Council agenda
as individual matters for discussion but will be distributed as part of the Council
agenda packet with a cover sheet identifying the author and subject matter
and will be listed under "Communications." All such communications must
have been received by the City Clerk no later than 5:00 p.m. fifteen days prior
to the meeting in order to be included on the agenda.
In instances where an individual forwards more than three pages of email
messages not related to actionable items on the Council agenda to the Council
to be reproduced in the "Communications" section of the Council packet, the
City Clerk will not reproduce the entire email(s) but instead refer the public to
the City's website or a hard copy of the email(s) on file in the City Clerk
Department.
All communications shall be simply deemed received without any formal action
by the Council. The Mayor or a Councilmember may refer a communication
to the City Manager for action, if appropriate, or prepare a consent or action
item for placement on a future agenda.
Communications related to an item on the agenda that are received after 5:00
p.m. fifteen days before the meeting are published as provided for in Chapter
1.0.4.
E. Public Hearings for Land Use, Zoning, Landmarks, and Public Nuisance
Matters
The City Council, in setting the time and place for a public hearing, may limit
the amount of time to be devoted to public presentations. Staff shall introduce
the public hearing item and present their comments.
Following any staff presentation, each member of the City Council shall
verbally disclose all ex parte contacts concerning the subject of the hearing.
Members shall also submit a report of such contacts in writing prior to the
commencement of the hearing. Such reports shall include a brief statement
28
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
Internal [+
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
describing the name, date, place, and content of the contact. Written reports
shall be available for public review in the office of the City Clerk prior to the
meeting and placed in a file available for public viewing at the meeting.
This is followed by five-minute presentations each by the appellant and
applicant. Where the appellant is not the applicant, the appellants of a single
appeal collectively shall have five minutes to comment and the applicant shall
have five minutes to comment. If there are multiple appeals filed, each
appellant or group of appellants shall have five minutes to comment. Where
the appellant is the applicant, the applicant/appellant shall have five minutes
to comment and the persons supporting the action of the board or commission
on appeal shall have five minutes to comment. In the case of a public nuisance
determination, the representative(s) of the subject property shall have five
minutes to present.
The Presiding Officer will request that persons wishing to speak, line up at the
podium to be recognized and to determine the number of persons interested
in speaking at that time.
If ten or fewer persons are interested in speaking, each speaker may speak for two
minutes. If there are more than ten persons interested in speaking, the Presiding
Officer may limit the public comment for all speakers to one minute per speaker. Any
person that addressed the Council during one of the five-minute periods may not
speak again during the public comment period on the appeal. Speakers are permitted
to yield their time to one other speaker, however no one speaker shall have more
than four minutes. The Presiding Officer may with the consent of persons
representing both sides of an issue allocate a block of time to each side to present
their issue.
Work Sessions
The City Council may schedule a matter for general Council discussion and direction
to staff. Official/formal action on a work session item will be scheduled on a
subsequent agenda under the Action portion of the Council agenda.
In general, public comment at Council work sessions will be heard after the staff
presentation, for a limited amount of time to be determined by the Presiding Officer.
The Presiding Officer will request that persons wishing to speak, line up at the podium
to be recognized and to determine the number of persons interested in speaking at
that time. If ten or fewer persons are interested in speaking, each speaker may speak
for two minutes. If there are more than ten persons interested in speaking, the
Presiding Officer may limit the public comment for all speakers to one minute per
speaker. Speakers are permitted to yield their time to one other speaker, however no
one speaker shall have more than four minutes.
After Council discussion, if time permits, the Presiding Officer may allow additional
public comment. During this time, each speaker will receive one minute. Persons
who spoke during the prior public comment time may be permitted to speak again.
29
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
Sere
Protocol
People addressing the Council may first give their name in an audible tone of voice
for the record. All remarks shall be addressed to the Council as a body and not to
any member thereof. No one other than the Council and the person having the floor
shall be permitted to enter into any discussion, either directly or through a member of
the Council, without the permission of the Presiding Officer. No question shall be
asked of a Councilmember except through the Presiding Officer.
30
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
Internal [+
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
V. PROCEDURAL MATTERS
Persons Authorized to Sit at Tables
No person, except City officials, their representatives and representatives of boards
and commissions shall be permitted to sit at the tables in the front of the Council
Chambers without the express consent of the Council.
Decorum
No person shall disrupt the orderly conduct of the Council meeting. Prohibited
disruptive behavior includes but is not limited to shouting, making disruptive noises,
such as boos or hisses, creating or participating in a physical disturbance, speaking
out of turn or in violation of applicable rules, preventing or attempting to prevent others
who have the floor from speaking, preventing others from observing the meeting,
entering into or remaining in an area of the meeting room that is not open to the
public, or approaching the Council Dais without consent. Any written communications
addressed to the Council shall be delivered to the City Clerk for distribution to the
Council.
Enforcement of Decorum
When the public demonstrates a lack of order and decorum, the presiding officer shall
call for order and inform the person(s) that the conduct is violating the Rules of Order
and Procedure and provide a warning to the person(s) to cease the disruptive
behavior. Should the person(s) fail to cease and desist the disruptive conduct, the
presiding officer may call a five (5) minute recess to allow the disruptions to cease.
If the meeting cannot be continued due to continued disruptive conduct, the presiding
officer may have any law enforcement officer on duty remove or place any person
who violates the order and decorum of the meeting under arrest and cause that
person to be prosecuted under the provisions of applicable law.
Precedence of Motions
When a question or motion is before the Council, no motion shall be entertained
except:
To adjourn;
To fix the hour of adjournment;
To lay on the table;
For the previous question;
To postpone to a certain day;
To refer;
To amend;
To substitute; and
oO MWNOa FON =
To postpone indefinitely.
These motions shall have precedence in order indicated. Any such motion, except a
motion to amend or substitute, shall be put to a vote without debate.
31
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
»taff Shortages:
City Services
Constrained by
otaff Retention
Challenges and
Delayed Hiring
Why we did this audit
Objectives
Findings
Recommendations
Management response
BERKELEY CIty AUDITOR
----
Internal = : ( Formatted: Font: 8.5 pt, Font color: Blue
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
( Formatted: Centered
Robert’s Rules of Order
Robert’s Rules of Order have been adopted by the City Council and apply in all cases
except the precedence of motions in Section V.D shall supersede.
Rules of Debate
1. Presiding Officer May Debate.
The presiding officer may debate from the chair; subject only to such limitations
of debate as are by these rules imposed on all members, and shall not be deprived
of any of the rights and privileges as a member of the Council by reason of that
person acting as the presiding officer.
2. Getting the Floor - Improper References to be avoided.
Members desiring to speak shall address the Chair, and upon recognition by the
presiding officer, shall confine themself to the question under debate.
3. Interruptions.
A member, once recognized, shall not be interrupted when speaking unless it is
to call a member to order, or as herein otherwise provided. If a member, while
speaking, were called to order, that member shall cease speaking until the
question of order is determined, and, if in order, the member shall be permitted to
proceed.
4. Privilege of Closing Debate.
The Mayor or Councilmember moving the adoption of an ordinance or resolution
shall have the privilege of closing the debate. When a motion to call a question is
passed, the Mayor or Councilmember moving adoption of an ordinance, resolution
or other action shall have three minutes to conclude the debate.
5. Motion to Reconsider.
A motion to reconsider any action taken by the Council may be made only during
the same session such action is taken. It may be made either immediately during
the same session, or at a recessed or adjourned session thereof. Such motion
must be made by a member on the prevailing side, and may be made at any time
and have precedence over all other motions or while a member has the floor; it
shall be debatable. Nothing herein shall be construed to prevent any member of
the Council from making or remaking the same or other motion at a subsequent
meeting of the Council.
6. Repeal or Amendment of Action Requiring a Vote of Two-Thirds of Council,
or Greater.
Any ordinance or resolution which is passed and which, as part of its terms,
requires a vote of two-thirds of the Council or more in order to pass a motion
pursuant to such an ordinance or resolution, shall require the vote of the same
percent of the Council to repeal or amend the ordinance or resolution.
32
----
Internal [+
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
G.
Debate Limited
1. Consideration of each matter coming before the Council shall be limited to 20
minutes from the time the matter is first taken up, at the end of which period
consideration of such matter shall terminate and the matter shall be dropped to
the foot of the agenda, immediately ahead of Information Reports; provided that
either of the following two not debatable motions shall be in order:
a) A motion to extend consideration which, if passed, shall commence a new
twenty-minute period for consideration; or
b) If there are one or more motions on the floor, a motion for the previous
question, which, if passed by a 2/3 vote, shall require an immediate vote
on pending motions.
2. The time limit set forth in subparagraph 1 hereof shall not be applicable to any
public hearing, public discussion, Council discussion or other especially set matter
for which a period of time has been specified (in which case such specially set
time shall be the limit for consideration) or which by applicable law (e.g. hearings
of appeals, etc.), the matter must proceed to its conclusion.
3. In the interest of expediting the business of the City, failure by the Chair or any
Councilmember to call attention to the expiration of the time allowed for
consideration of a matter, by point of order or otherwise, shall constitute
unanimous consent to the continuation of consideration of the matter beyond the
allowed time; provided, however, that the Chair or any Councilmember may at any
time thereafter call attention to the expiration of the time allowed, in which case
the Council shall proceed to the next item of business, unless one of the motions
referred to in Section D hereof is made and is passed.
Motion to Lay on Table
A motion to lay on the table shall preclude all amendments or debate of the subject
under consideration. If the motion shall prevail, the consideration of the subject may
be resumed only upon a motion of a member voting with the majority and with consent
of two-thirds of the members present.
Division of Question
If the question contains two or more propositions, which can be divided, the presiding
officer may, and upon request of a member shall, divide the same.
Addressing the Council
Under the following headings of business, unless the presiding officer rules
otherwise, any interested person shall have the right to address the Council in
accordance with the following conditions and upon obtaining recognition by the
presiding officer:
1. Written Communications.
Interested parties or their authorized representatives may address the Council in
the form of written communications in regard to matters of concern to them by
33
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
nternal <
Anternal_ ( Formatted: Font: 8.5 pt, Font color: Blue
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
( Formatted: Centered
submitting their written communications at the meeting, or prior to the meeting
pursuant to the deadlines in Chapter III.C.4.
2. Public Hearings.
Interested persons or their authorized representatives may address the Council
by reading protests, petitions, or communications relating to matters then under
consideration.
3. Public Comment.
Interested persons may address the Council on any issue concerning City
business during the period assigned to Public Comment.
Addressing the Council After Motion Made
When a motion is pending before the Council, no person other than the Mayor or a
Councilmember shall address the Council without first securing the permission of the
presiding officer or Council to do so.
Use of Cellular Phones and Electronic Devices
The use of cell phones during City Council meetings is discouraged for the Mayor
and Councilmembers. While communications regarding Council items should be
minimized, personal communications between family members and/or caregivers
can be taken outside in the case of emergencies. In order to acknowledge
differences in learning styles and support tactile learners, note-taking can continue
to be facilitated both with a pen and paper and/or on electronic devices such as
laptop computers and tablets.
The use cell phones during Closed Session Meetings is explicitly prohibited for the
Mayor and Councilmembers.
34
----
nternal |<
Anternal
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
VI.FACILITIES
Meeting Location Capacity
Attendance at council meetings shall be limited to the posted seating capacity of the
meeting location. Entrance to the meeting location will be appropriately regulated by
the City Manager on occasions when capacity is likely to be exceeded. While the
Council is in session, members of the public shall not remain standing in the meeting
room except to address the Council, and sitting on the floor shall not be permitted.
Alternate Facilities for Council Meetings
The City Council shall approve in advance a proposal that a Council meeting be held
at a facility other than the School District Board Room.
If the City Manager has reason to anticipate that the attendance for a meeting will be
substantially greater than the capacity of the Board Room and insufficient time exists
to secure the approval of the City Council to hold the meeting at an alternate facility,
the City Manager shall make arrangements for the use of a suitable alternate facility
to which such meeting may be recessed and moved, if the City Council authorizes
the action.
If a suitable alternate facility is not available, the City Council may reschedule the
matter to a date when a suitable alternate facility will be available.
Alternate facilities are to be selected from those facilities previously approved by the
City Council as suitable for meetings away from the Board Room.
Signs, Objects, and Symbolic Materials
Objects and symbolic materials such as signs which do not have sticks or poles
attached or otherwise create any fire or safety hazards will be allowed within the
meeting location during Council meetings.
Fire Safety
Exits shall not be obstructed in any manner. Obstructions, including storage, shall not
be placed in aisles or other exit ways. Hand carried items must be stored so that such
items do not inhibit passage in aisles or other exit ways. Attendees are strictly
prohibited from sitting in aisles and/or exit ways. Exit ways shall not be used in any
way that will present a hazardous condition.
Overcrowding
Admittance of persons beyond the approved capacity of a place of assembly is
prohibited. When the meeting location has reached the posted maximum capacity,
additional attendees shall be directed to the designated overflow area.
35
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered
----
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC FACILITIES
<
APPENDIX A. POLICY FOR NAMING AND RENAMING PUBLIC
FACILITIES
Purpose
To establish a uniform policy regarding the naming and renaming of existing and future
parks, streets, pathways and other public facilities.
Objective
A. To ensure that naming public facilities (such as parks, streets, recreation facilities,
pathways, open spaces, public building, bridges or other structures) will enhance the
values and heritage of the City of Berkeley and will be compatible with community
interest.
Section 1 — Lead Commission
The City Council designates the following commissions as the ‘Lead Commissions’ in
overseeing, evaluating, and ultimately advising the Council in any naming or renaming of a
public facility. The lead commission shall receive and coordinate comment and input from
other Commissions and the public as appropriate.
Board of Library Trustees
Parks and Recreation Commission —Parks, recreation centers, camps, plazas and public
open spaces
Public Works Commission —Public buildings (other than recreation centers), streets and
bridges or other structures in the public thoroughfare.
Waterfront Commission —Public facilities within the area of the City known as the Waterfront,
as described in BMC 3.36.060.B.
Section 2 — General Policy
A. Newly acquired or developed public facilities shall be named immediately after
acquisition or development to ensure appropriate public identity.
B. No public facility may be named for a living person, but this policy can be overridden with
a 2/3 vote of the City Council.
C. Public facilities that are renamed must follow the same criteria for naming new facilities.
In addition, the historical significance and geographical reference of the established
name should be considered when weighing and evaluating any name change.
D. The City encourages the recognition of individuals for their service to the community in
ways that include the naming of activities such as athletic events, cultural presentations,
or annual festivals, which do not involve the naming or renaming of public facilities.
E. Unless restricted by covenant, facilities named after an individual should not necessarily
be considered a perpetual name.
Section 3 — Criteria for Naming of Public Facilities
When considering the naming of a new public facility or an unnamed portion or feature within
an already named public facility (such as a room within the facility or a feature within an
established park), or, the renaming of an existing public facility the following criteria shall be
applied:
36
( Formatted: Font: 8.5 pt, Font color: Blue
( Formatted: Centered