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A patron friendly version of this section can be found at https://help.libraries.coop/catalogue. The Help link in the footer of your public catalogue will also take users to this site. |
The public catalogue can be accessed online from any location via the Internet and is available in English and French.
The language selector in the bottom-right allows your users to switch between English and French as desired.
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In order for a library’s shelving locations to be translated in the public catalogue the library must first provide Co-op Support with a list of the library’s shelving locations with the translations so the translations can be entered into Evergreen. |
The generic public catalogue which searches all of Sitka is https://catalogue.libraries.coop.
Each library has a public catalogue using their logo and colours. The default URL for all library specific public catalogues is https://LIBRARYCODE.PROVINCECODE.catalogue.libraries.coop.
The public catalogue defaults to the Basic Search where you can search for books and other items at your library or other libraries in the consortium.
Basic Search contains a single search box for you to enter a search term.
You can select to search by:
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Keyword — finds the terms you enter anywhere in the entire record for an item, including title, author, subject, and other information.
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Title — finds the terms you enter in the title of an item.
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Journal Title — finds the terms you enter in the title of a serial bibliographic record.
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Author — finds the terms you enter in the author of an item.
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Subject — finds the terms you enter in the subject of an item. Subjects are categories assigned to items according to a system such as the Library of Congress Subject Headings.
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Series — finds the terms you enter in the title of a multi-part series.
You can limit your search by format. Some of the more popular formats in the list are the following:
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For Books, you can choose All Books, which includes regular print books, large print books, and e-books, All Audiobooks, which includes audiobooks on physical media and e-audiobooks, OR you can choose the individual format. The individual choices are: Books (physical), Books (large print), Books (electronic), Audiobooks (physical) or Audiobooks (electronic).
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For Videos, you can choose All Videos which includes video formats such as DVD, VHS, Blu-ray, and E-video. OR you can choose the individual format. The individual choices are: Videos (electronic) or Videos (physical).
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Music will search music on CD or other media.
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Serials/Magazines will search for physical magazine, serial, or journal titles only.
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Serials/Magazines (electronic) will search for electronic magazine, serial, or journal titles only.
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Software/Video Games will search on games, databases, and other software.
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The format filter uses values from the Leader, 007, and 008 fields of the MARC record to determine which records to include in your search results. More information can be found in Search Filters and Format Icons. |
The current search library is displayed in the Library box.
The default search library is your library or borrowing zone. If your library system has multiple branches or a borrowing zone that includes multiple libraries you can use the Library box to select different branches or libraries.
If your library has multiple branches, your search results will display items available at your branch and all branches of your library system separately. If your library participates in Interlibrary Connect resource sharing, the results may display items available across the larger borrowing zone.
If you access the catalogue from https://catalogue.libraries.coop you may scope your search result to Sitka, regional libraries, a library system, or a library branch by clicking into the Library box on the catalogue homepage and selecting the target library from the drop down list. You will then be able to see how many copies of a title are available in all Sitka member libraries across Sitka, or within the regional libraries, or within the library system, or within the branch, depending on search scope selected.
You can access the Advanced Search by clicking Advanced Search on the catalogue homepage or search results screen.
The available search options are the same as in Basic Search, but you may use one or more of them simultaneously. If you want to combine more than three search options, use the Add Search Row button to add more search input rows. Clicking the X button will close the search input row.
You can filter your search by:
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Format
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Language
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Audience
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Literary Form
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Shelving Location
Click on a filter bar to see the available options.
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All the search filters, with the exception of Shelving Location, rely on values entered into the Leader, 007, 008, or 041 fields of the MARC record. Records with incorrect coding will not filter correctly. |
The current search library is displayed in the Search Library box.
The default search library is your library or borrowing zone. If your library system has multiple branches or a borrowing zone that includes multiple libraries you can use the Search Library box to select different branches or libraries.
If your library has multiple branches, your search result will display items available at your branch and all branches of your library system separately. If your library participates in Interlibrary Connect the results may display items available across the larger borrowing zone.
If you access the catalogue from https://catalogue.libraries.coop, your default search library is Sitka or the library you have selected on the homepage. You may use the Search Library box to select a different library or regional libraries, or all libraries in Sitka to search.
For publication year you can filter for items published before, after, in-between, or during a particular year.
Publication year is inclusive. For example, if you set Publication Year Between 2005 and 2007, your result items will be published in 2005, 2006 and 2007.
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The publication year filter relies on the values in characters 07-10 in the 008 field of the MARC record. Records with incorrect coding will not filter correctly. |
By default, the search results are in order of greatest to least relevance. In the Sort Results box you may select to order the search results by relevance, title, author, publication date, or popularity.
For more information see [_order_of_results].
When the Exclude Electronic Resources checkbox is checked electronic resources are not included in the search results.
When the Group Formats and Editions checkbox is checked all formats and editions of the same title are grouped as one result. For example, the DVD and the print editions of Pride and Prejudice will appear together.
When the Limit to Available checkbox is checked search results are limited based on an item’s current circulation status. Titles without available items in the selected search library will not be displayed.
Item statuses that show as available are: Available, On Display, Onsite Consultation, Reserves, and Reshelving.
You can access the Numeric Search by clicking on the Numeric Search tab on the Advanced Search screen.
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Use the drop-down menu to select ISBN, UPC, ISSN, Call Number, LCCN, TCN, or Item Barcode.
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Enter the information and click Search.
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Searching by Call Number will take you to the Shelf Browser. |
You can access the MARC Expert Search by clicking on the Expert Search tab on the Advanced Search screen.
If you are familiar with the MARC standard, you may search by specific MARC tags in the Expert Search.
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Enter the three-digit tag number, the subfield (if relevant), and the value or text that corresponds to the tag. For example, to search by publisher name, enter 264 b Random House.
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To search several tags simultaneously, use the Add Search Row button.
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Click Search to run the search.
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The value in the MARC record must exactly match the value you enter as your search term or it will not be included in the results. |
You can access the browse search by clicking Browse the Catalogue on the Basic Search or search results screen.
The following fields are browsable:
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title
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author
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subject
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series
The browse is constructed by the term starting with.
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Click Browse the Catalogue.
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Select a field to browse, enter a keyword, and click Browse.
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A list of results will appear.
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Click on the bolded text to view bibliographic records.
Click Back or Next to move through results. Note results are alphabetical, with results prior to the search term, and after, listed.
You do not need to enter an author’s last name first, nor do you need an exact title or subject heading as all searches are keyword search. Evergreen is also forgiving about plurals and alternate verb endings, so if you enter dogs, Evergreen will also find items with dog.
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Do not use an AND operator to join search terms.
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An AND operator is automatically used to join all search terms. So, a search for golden compass will search for entries that contain both golden and compass.
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Boolean operators such as and, or, not are not considered special and are searched for like any other word. So, a title search for golden and compass will not return the title golden compass. Putting it another way, there are no stop words that are automatically ignored by the search engine. So, a title search for the, and, or, not (in any order) yields a list of titles with those words.
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Don’t worry about white space, exact punctuation, or capitalization.
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White spaces before or after a word are ignored. So, search for golden compass gives the same results as a search for golden compass.
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A double dash or a colon between words is reduced to a blank space. So, a title search for golden:compass or golden—compass is equivalent to golden compass.
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Punctuation marks occurring at the front or end of a word are removed.
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Diacritical marks, &, or | located anywhere in the search term but not within a word are removed. Words linked together by . (dot) are separated into two words. So, a search for |golden.compass& is equivalent to golden compass.
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Upper and lower case letters are equivalent. So, Golden Compass is the same as golden compass.
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Enter your search words in any order. A search for compass golden gives the same results as a search for golden compass. Adding more search words gives fewer and more specific results.
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This is also true for author searches. Both David Suzuki and Suzuki, David will return results for the same author.
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Use specific search terms. Evergreen will search for the words you specify, not the meanings, so choose search terms that are likely to appear in an item description. For example, the search luxury hotels will produce more relevant results than nice places to stay.
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Search for an exact phrase using double-quotes. For example, “golden compass”.
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The order of words is important for an exact phrase search. “golden compass” is different than “compass golden”.
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White space, punctuation and capitalization are removed from exact phrases as described above. So a phrase retains its search terms and its relative order, but not special characters, such as a + (plus), and not case.
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Two phrases are joined by AND, so a search for “golden compass” “dark materials” is equivalent to “golden compass” and “dark materials”.
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To prevent stemming, use double quotes around a single word or a phrase. So, a search for parenting will also return results for parental but a search for “parenting” will not. See Stemming in.
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Use * (asterisk) as a wildcard to truncate search terms, e.g. comp* golden may return the same results for compass golden and more.
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Exclude a term from the search, using - (minus) . For example, vacations –britain will search for materials on vacations that do not make reference to Britain.
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Two excluded words are joined by AND. So, a search for -harry -potter is equivalent to -harry and -potter.
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A + (plus) leading a term has no role and is removed. So, +golden +compass is equivalent to golden compass.
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You can form more complex searches using the Advanced Search features.
A search for dogs will also return results with the word dog and a search for parenting will return results with the words parent and parental. This is because the search uses stemming to help return the most relevant results. That is, words are reduced to their stem (or root word) before the search is performed.
The stemming algorithm relies on common English language patterns - like verbs ending in ing - to find the stems. This is more efficient than looking up each search term in a dictionary and usually produces desirable results. However, it also means the search will sometimes reduce a word to an incorrect stem and cause unexpected results. To prevent a word or phrase from stemming, put it in double-quotes.
Understanding how stemming works can help you to create more relevant searches, but it is usually best not to anticipate how a search term will be stemmed. For example, searching for gold compass does not return for golden compass because the search does not recognize gold as a stem of golden.
By default, the results in the Sitka catalogue are listed in order of relevance, similar to a search engine like Google. The relevance is determined using a number of factors, including how often and where the search terms appear in the item description, and whether the search terms are part of the title, subject, author, or series. The results that best match your search are returned first rather than results appearing in alphabetical or chronological order.
In the Advanced Search screen, you may select to order the search results by relevance, title, author, publication date or popularity before you start the search. You can also re-order your search results using the Sort by dropdown list on the search result screen.
The popularity sort options can use factors such as circulation and hold activity, record and item age, and item ownership counts to generate popularity badges for bibliographic records. Each badge has a five-point scale, where more points indicates a more popular record. The average of the badge points earned by each record constitutes a "popularity rating". The number and types of badges break ties for average popularity, and relevance sorts items with like popularity.
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Currently popularity badges have been set up in Sitka based on hold and circulation counts over the last 3 years. |
The search results are a list of relevant works from the catalogue. If there are many results, they are divided into several pages. At the top of the list, you can see the total number of results and go back and forth between the pages by clicking the Next or Previous at the top or bottom of the list or click the page number to go to that page directly.
Your search terms will be highlighted in both the search results and title details screens. The checkbox Disable Highlighting will turn this off.
Information about the title, such as author, edition, publication date, call number, shelving location, status, etc., is displayed under each title. The icons beside the title link indicate formats such as books, audiobooks, video recordings, and other formats.
Clicking a title goes to the title details. Clicking an author searches all works by the author. If you want to place a hold on the title, click Place Hold to the right of the title information.
Above the results list there are Limit to Available, Group By Formats and Editions, and Exclude Electronic Resources checkboxes. Checking Limit to Available will filter out those titles with no available copies in the library or libraries at the moment. Checking Group By Formats and Editions will group all formats and editions of the same title as one result. Checking Exclude Electronic Resources will filter out titles for electronic resources. Usually you will see your search results re-displayed with fewer results.
The Sort by dropdown list is above the checkboxes. Clicking an entry on the list will re-sort your search results accordingly.
If you have selected Group Formats and Editions with your search, your search results are grouped by various formats and editions of the same title. Multiple format icons may be lit up.
You may refine your search results by using the facets. Selecting one of these facet links on the left side of search results page narrows down the search results to your selected term. You may also refine your search by clicking the Refine My Original Search button at top of search results. Refining a search this way allows you to add search filters such as Publication Date, Format, Language, etc., to your original search.
You may expand your search results by removing search limiters that you applied in your initial search. You can remove a limiter by clicking on the X beside it.
The number of available copies and total copies are displayed below the title details.
The availability will be scoped depending on your search library. If your library is a multi-branch system you can see how many copies are available in all branches. If your library participates in a larger borrowing zone you will see the available copies at your search library and the larger zone.
Click on a title to view a detailed record of the title, including descriptive information, location and availability, and options for placing holds. Publicly visible notes and statistical categories will display with the applicable item.
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Click More Details to see more bibliographic details including subjects.
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Click Show Only Available Copies to limit view to available items of that title. Click Show All Copies to see all items.
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Click Text beside the call number to send the item’s call number by text message.
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Click the library name to see details about the library such as address and open hours.
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Click Summaries & More to see the book’s summaries and reviews, if available.
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Click Additional Content to see any additional content for the title.
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Click Shelf Browser to view items appearing near the current item on the library shelves.
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Click MARC Record to display the record in MARC format.
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Click Awards, Reviews, & Suggested Reads to see additional information including read-alikes. This will only appear as an option if your library subscribes to a 3rd party service which provides this content.
You can search for additional items by an author, one of the subjects in the record or other works in the same series. Click the author, subject, or series link to start a new search in the catalogue. You can do this from the results page or from within the record details view.
When you are viewing a specific record, you can always go back to your title list by clicking the Back to Results button.
If you have selected Group Formats and Editions with your search, your search results are grouped by various formats and editions of the same title under My Search Results. You can always go back to this page by selecting the link to Return to Grouped Search Results.
You can start a new search at any time by entering new search terms in the search box at the top of the page or by selecting the Basic Search, Browse the Catalogue, or Advanced Search links at the top of the search results page.